Starting A Club
Have you ever wished there was a Jailbreak Society or a Harry Potter Club? Well this is your chance to start one!
Starting a USASA club is your opportunity to add to the student culture and meet new people who share even your quirkiest interests. Managing a club is a great chance to develop great skills including leadership, marketing and how to run events.
Before you start dreaming about creating a club though, be sure to check out our find a club page. The club you are looking for might already exist.
How to Start a Club
Applying to become a USASA club is as easy as following these easy steps to register on our website.
- Register your details to create a new account on the USASA Website. If you are already registered, simply sign-in at the top right corner of this page
- Then follow this link and enter the details on the form to start your new club
- The Clubs Support Officer will be in contact with you regarding your request.
For USASA to endorse the club, you must then meet the following conditions within two months:
- The Club's aims and objectives must not conflict with those of USASA
- The Club does not duplicate the activities of an existing club
- The Club must start with a minimum of 10 UniSA students as members. These students must register their club membership on the USASA website.
- Within 2 months of acknowledgement by USASA the Club must hold an AGM where it must adopt a Constitution that meets USASA endorsement requirements and elect an executive committee (including a President, Treasurer and Secretary) as per the guidelines established in that Constitution.
- The Club must submit a copy of Constitution, a copy of the AGM minutes and contact details for all elected Executive committee members to USASA.clubs@unisa.edu.au
- The Club must complete the insurance form.
- Once these documents have been submitted and approved by USASA, the Club will be eligible to receive grants, hire equipment and space and be afforded all other privileges available to USASA clubs.
USASA Endorsement
Being a USASA endorsed club gives you access to tons of great benefits.
This includes:
- Priority consideration for Student Experience grants
- Waiving of fees for booking university rooms, spaces and equipment
- Create online products for sale through the USASA eStore
- Free printing of event promotion pack
- Free hire of USASA owned equipment
- Discounted t-shirt printing
- Club management advice and mentoring
- Event management support
- Invitations to participate in USASA coordinated events
- Extended professional indemnity insurance
- Provided with continuity of services including a generic email account and record management
Naming your Club
Choosing your club's name is almost as important as writing a great club description.
A great name shows the purpose of the club and can indicate to potential members if the club is active across UniSA or is campus specific.
Most clubs also include words such as ‘society’, ‘club’ or ‘association’ as part of their name. It must be noted though, that all clubs that choose to use Association in their title must follow or precede this with "Unincorporated". This is because the use of this word implies incorporation, meaning that the club is a single legal entity registered with Consumer & Business Services (CBS) with certain rights and legal protections as well as some additional obligations. To find out more about becoming an Incorporated Association please visit the CBS website.
If you don’t like the idea of being the ‘Awesome Association (Unincorporated)’ or ‘Awesome Unincorporated Association’, here are some other club handles you might like to try: Club, Society, Group, Assembly, Crew, Squad, Team, Troop, Bunch, League, Coalition, Party, Nexus, Collective, Co-op.
Changing the Name of Your Club
Name changes must be made in accordance with your Constitutional Rules. The USASA Constitution template requires that "The Constitution of the (Enter Name of Club) Club may be amended on written published notice of one week and by a two-thirds majority vote at a quorate General Meeting. No amendment to this Constitution will take effect unless and until it has been approved by a resolution of the USASA Clubs & Events Committee."
In general terms: The Executive Committee will discuss proposed changes and amend the Constitution accordingly The Club Secretary will call an SGM or AGM to ratify this change and as a part of this meeting announcement will supply the Constitution as a document, highlighting the proposed changes a minimum of one (1) week before the SGM or AGM is due to occur. The meeting must be quorate as per your Club's Constitution and a minimum 2/3 of attending members must vote in the changes for the new Constitution to come in to effect. You must submit the minutes from this meeting together with your amended constitution to USASA within 2 weeks of this meeting.
Please note that your Club Constitution may vary to the template and you should review this before calling your SGM/AGM.
Using UniSA Branding
Clubs may not use the University of South Australia branding, logo or name unless approval has been granted by the University’s marketing department. This includes completing this form 71KB. For more information, please contact: ryan.bailey@unisa.edu.au
Clubs with approval to use the University of South Australia’s name or logo are required to comply with the Branding Guidelines 2.84MB
Club Email Accounts
All USASA Clubs are allocated an email account by USASA. Clubs can access their club email account through: http://webmail.usasa.sa.edu.au
Your club email is attached to the club profile on the USASA website and is the contact email publicly available. This email account can be set to automatically forward emails to your preferred address.
If you require your email password to be reset, please contact the USASA club support team: USASA.clubs@unisa.edu.au
You can set this email account to forward emails to your preferred email account/s.
