If you need any assistance organising your event, please contact our Clubs Team at USASA.clubs@unisa.edu.au.
UPDATE 24/08/2020: Due to COVID-19 all gatherings must be submitted for consideration through this online form. Please consult the FAQ page for more information.
All forms must be submitted by a club executive member.
*FM Assist has the final say on all bookings and will notify you regarding confirmation.
Click here to find out more about what is available.
USASA has a wide range of equipment available for hire available to USASA Clubs for free or at low cost. Details on how to hire equipment and a list of available equipment are provided below.
Equipment can be hired using USASA Equipment Hire Form, which must be submitted to usasa.clubs@unisa.edu.au a minimum of 7 working days prior to the booking date.
You MUST have completed, submitted and received approval for your FM 112 Student Group-Club-Society Function Form (space booking) before you request equipment hire.
Equipment available for hire includes:
If you think there is something missing from this list that multiple clubs could use, please email us with your suggestion. You never know, USASA may purchase this item!
Planning events can be a daunting task, which is why we've come up with a handy guide, and a bunch of planning tools to step you through the process:
A large part of planning any event is thinking about all the things that could go wrong and how you'll plan to reduce the risks.
USASA recommends completing a risk assessment in the planning process of every club event. Completing a risk assessment is a requirement of some grant applications, where indicated in the application.
You can find a risk assessment template here
Everybody involved in the food selling/serving process is required to complete mandatory Safe Food Handling training before any kind of foodservice. This includes everything from giving away cupcakes to cooking BBQs. You will be required to have a copy of your certificate on hand at any event where you are working with food.
The free online course and PDF certificate are available here
Where alcohol is to be consumed, a completed Application for Limited Licence form (Liquor Licensing Act 1997) must accompany the FM 112 Student Group-Club-Society Function Form and be submitted to FM Assist for authorisation by the relevant Campus Facilities Manager. Please be aware applications for a Limited Licence must be lodged with the Office of Consumer and Business Services Commissioner at least 14 days before the date of the function. A Limited Licence may not be required for functions where the alcohol is being provided by a licensed caterer/business. FM Assist staff will be able to advise.
A Limited Licence by the Office of the Liquor and Gambling Commissioner may stipulate security/crowd control as a requirement. The Campus Facilities Manager will assess the application and may also deem security/crowd control a necessity. If Security staff are required this will be arranged by FM Assist and the cost will be borne by the student group/applicant.
Under no circumstances can it be assumed that the University of South Australia Security staff can be used or referred to as crowd controllers for planned events/functions.
Take advantage of USASA's special t-shirt printing agreement with Adelaide Embroidery, Screen Printing and Sublimation (AESS) for all affiliated USASA clubs.
As an example, a run of 200+ t-shirts (with two colour front and one colour back) will cost $10 per unit (including GST).
Shirts can be picked up from AESS (749 Port Rd, Woodville) or arranged to be delivered to a USASA counter during SP2 & SP5 (approval required).
The full price list to calculate your costs is available here (313KB).
The agreement has been made for Gildan styles of t-shirt, arguably the most popular brand for pub crawl t-shirts. If you are looking for some inspiration for your shirt designs, please view our Club's Facebook Page.
NOTE: You must place your order a minimum of 5 working days in advance of the required delivery date. Please discuss this in advance with AESS as turn-around times will vary depending on your order specifications.
Note: your order is not confirmed until you receive a confirmation email from Tanya.