Banking information and a guide on how to manage your club's finances.
Online Banking Process
The accounts are subsidiary accounts to USASA's bank account which provides many benefits, such as:
- Being fee-free for clubs
- Can be accessed by two designated club members (President and Treasurer)
- Can be viewed by users through the online banking portal
Clubs will be responsible for managing their own finances, however, in order to ensure that clubs are governing their bank account correctly, USASA will finalise all transactions.
Accessing Your USASA Club Bank Account
After an AGM, the newly elected Treasurer and President are able to access the club’s online bank account.
To gain access to the account, the club Treasurer and President must meet with the USASA Finance Officer, Janet Henrie. These meetings will usually take place in the USASA office at City West campus. Please note that Janet works on Mondays and Thursdays only, and you will need to schedule a time to meet in advance. You can schedule your meeting here.
During this meeting you will learn how to:
- Create transactions
- Use transaction forms
- Request invoices
- Manage income
At this meeting, you must complete the Club Account New User Form and bring your valid UniSA student ID and another approved form of photo ID – (drivers license or passport).
Staff will use these to create a user profile that will allow you to access the bank account. Once this has been done, you will receive an automatic email from NAB with a temporary password and an email from USASA with your personal User ID.
Creating Online Transactions
Create the transaction on NAB Connect (access video tutorial)
Submit a completed USASA Club Transaction Form to firstname.lastname@example.org with supporting documentation (e.g. receipts, invoices etc.).
Once USASA has received the correct forms and documentation, the transaction will be approved and payment will be processed within one week.
NOTE: Because you are required to submit a transaction form for every transaction, you will not be required to complete a quarterly financial report.
There are a variety of ways to generate income for your club. For USASA clubs, the most common of these include:
For more info about any of these, please click on the links.
Funds earned from selling products on the USASA E-Store and reconciled on a monthly basis. For instance, any money that your club earns in January will be transferred into the club account in the first two weeks of February and so-on throughout the year.
This is done to ensure that the correct amount of money is transferred after taking into consideration any refunds or system errors that may have occurred. We work to get the money into your club account as quickly as we can, but the time that this takes will vary from month-to-month depending on how many products are being reconciled in that period.
Depositing money into your USASA account is as simple as collecting the Account Name, BSB and Account Number from your Nab Connect internet bank account and taking cash into your nearest NAB branch to deposit. The same details can be used if a company wishes to transfer money to your club.
If your club is required to invoice a company/business to receive sponsorship or a donation, we can create an invoice for you. Submit a request for an invoice here.