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Club Finances

The best things in life are free, something else about birds and bees… Your club needs money. That’s what they need.

Banking information and step by step guides on how to manage your club's finances.


Online Banking Process

All USASA clubs are issued their own bank accounts with National Australia Bank (NAB). 

The accounts are subsidiary accounts to USASA's bank account which provides many benefits, such as:

  • Being fee-free for clubs (as established by USASA - you can choose additional services/ features that will incur fees)
  • Can be accessed by two designated club members (President and Treasurer).
  • Can be viewed by users through the online banking portal.

Clubs will be responsible for managing their own finances, however in order to ensure that clubs are governing their bank account correctly, USASA will finalise all transactions.


Accessing Your USASA Club Bank Account

4 steps for club organisers to gain access to the account.

Upon holding your club AGM, the newly elected Treasurer and President are entitled to obtain access to the clubs online bank account utilising NAB Connect. To obtain access and be able to process payments online, the elected members will need to complete the following steps:

STEP 1:

Submit current AGM minutes to USASA via email usasa.clubs@unisa.edu.au.

STEP 2:

Ensure that an original (hand-signed) copy of the clubs insurance form (128KB) has been received by 

STEP 3:

Complete the Club Account New User Form (232KB)

STEP 4:

Submit the Club Account New User Form either in person via the USASA office at HH2-16 or via the USASA counter at your campus along with:

  • A valid UniSA student ID
  • Another approved form of photo ID – e.g. drivers licence or passport

On completion of the above steps, USASA will grant the elected members access to their club account as a general user by generating a NAB User ID. An automatic link will be sent to your nominated email account to allow you to create a password. The Clubs Support Officer will then email the President and Treasurer outlining the following:

  • NAB Connect Login link
  • NAB ID
This, in conjunction with the password you’ve created, will allow you to login and access your online account.

Clubs will be responsible for managing their own finances, however in order to ensure that clubs are governing their bank account correctly, USASA will finalise all transactions.


Creating Online Transactions

Making online payments in 2 easy steps.

STEP 1:

Create the transaction on NAB Connect

STEP 2:

USASA Club Transaction Form (52KB) to usasa.clubs@unisa.edu.au with supporting documentation (e.g. receipts, invoices etc.) Once USASA has received the correct forms and documentation, the transaction will be approved and payment will be processed within one week.

NOTE: Because you are required to submit a transaction form for every transaction, you will not be required to complete a quarterly financial report.


E-Store Revenue

Receiving money from your online club sales is simple.

Funds earned from selling products on the USASA E-Store and reconciled on a monthly basis. For instance, any money that your club earns in January will be transferred into the club account in the first two weeks of February and so-on throughout the year. This is done to ensure that the correct amount of money is transferred after taking into consideration any refunds or system errors that may have occurred. We work to get the money into your club account as quickly as we can, but the time that this takes will vary from month-to-month depending on how many products are being reconciled in that period.


Depositing Money

Depositing money into your USASA account is easy.

Depositing money into your USASA account is as simple as collecting the Account Name, BSB and Account Number from your Nab Connect internet bank account and taking cash into your nearest NAB branch to deposit.

The same details can be used if a company is wishes to transfer money to your club.

If your club is required to invoice a company/business to receive sponsorship or a donation, we can create an invoice for you. usasa.clubs@unisa.edu.au.with the details and we’ll arrange it for you.

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