University of South Australia Student Association - Contact Us

Run An Event

From pub crawls to bake sales, running an event is your chance to contribute to a lively campus culture. They are also a great way to raise your club’s exposure and raise funds for the running of your club. 

If you need any assistance organising your event, please contact our Clubs Support Officer:


How to Organise an Event

All forms must be submitted by a club executive member.

All forms must be submitted to the USASA Club Support Officer for approval before submitting to FM Assist.

  1. Complete FM 112 Student Group-Club-Society Function Form 190KB at least seven days prior to event.
  2. Complete USASA Club Activity Booking Form 192KB.
  3. If external providers/guests are attending/invited, complete and attach the FM 156 Form 34KB signed by USASA Clubs Support Officer.
  4. Please complete USASA Equipment Hire Form 146KB (if applicable) and submit to the USASA Clubs Support Officer at least seven days prior to event. You will receive notification of approval and a reference number.
  5. Take all forms to USASA counter before submission to FM Assist. Good luck with your event

*FM Assist has the final say on all bookings and will notify you regarding confirmation.

Hiring UniSA Sports Centres

The University of South Australia has a range of sporting facilities available for hire at Magill, Mawson Lakes and City East campuses. Click on the campus name to find out more about each sporting facility.

  1. Complete USASA Club Activity Booking Form 192KB.
  2. If you are hiring USASA equipment, please submit your USASA Equipment Hire Form 146KB to USASA Club Staff at least seven days prior to your event. You will receive notification of approval and your reference number.


Hiring Equipment

We have a wide range of equipment available for hire to USASA Clubs for free or at low cost. Details on how to hire equipment and a list of available equipment is provided below.

Equipment can be hired using USASA Equipment Hire Form 146KB, which must be submitted to usasa.clubs@unisa.edu.au a minimum of 7 working days prior to the booking date. You MUST have completed, submitted and received approval for your FM 112 Student Group-Club-Society Function Form 190KB (space booking) before you request equipment hire.

Equipment available for hire includes:

  • Marquees
  • PA, microphones etc
  • iPads
  • Video camera kit
  • Giant Jenga
  • Quoits
  • Bean bags (City West only)
  • Portable BBQ (City West and Magill campuses only)
  • Built in BBQ (Mawson and City East Campuses) requires submission of FM-157 form 176KB.

The university also offer equipment for hire with a space booking – if you would like the University to supply trestle tables, please note this in your booking request.

If you think there is something missing from this list that multiple clubs could use, please email us with your suggestion. You never know, USASA may purchase this item!


Food and Alcohol on Campus

Food safety training and a temporary liquor license must be arranged if there aspects are a part of your event.

Food Safety Training

Everybody involved in the food selling/serving process is required to complete mandatory Safe Food Handling training before any kind of food service. This includes everything from giving away cupcakes to cooking BBQ's. You will be required to have a copy of your certificate on hand at any event where you are working with food.

The free online course and PDF certificate are available here

Alcohol Guidelines

Where alcohol is to be consumed, a completed Application for Limited Licence form (Liquor Licensing Act 1997) must accompany the FM 112 Student Group-Club-Society Function Form 190KB and be submitted to FM Assist for authorisation by the relevant Campus Facilities Manager. Please be aware applications for a Limited Licence must be lodged with the Office of Consumer and Business Services Commissioner at least 14 days before the date of the function. A Limited Licence may not be required for functions where the alcohol is being provided by a Licensed caterer/business. FM Assist staff will be able to advise.

A Limited Licence by the Office of the Liquor and Gambling Commissioner may stipulate security/crowd control as a requirement. The Campus Facilities Manager will assess the application and may also deem security/crowd control a necessity. If Security staff are required this will be arranged by FM Assist and the cost will be borne by the student group/applicant.

Under no circumstances can it be assumed that University of South Australia Security staff can be used or referred to as crowd controllers for planned events/functions.


T-Shirts/Pub Crawl Shirts 

We have a special t-shirt printing agreement with Adelaide Embroidery, Screen Printing and Sublimation (AESS) for all affiliated USASA clubs for 2016.

As an example, a run of 200+ t-shirts (with two colour front and one colour back) will cost $9 per unit (including GST). Shirts can be picked up from AESS (749 Port Rd, Woodville) or arranged to be delivered to a USASA counter during SP 2 & 5 (approval required). The full price list to calculate your costs is available here(313KB).

The agreement has been made for Gildan styles of t-shirt, arguably the most popular brand for pub crawl t-shirts in styles including 2000, 2000L, 64000 & 64000L. If you are looking for some inspiration for your shirt designs, please view our Club's Facebook Page.

Each USASA counter has a sample range of t-shirts and a colour swatch book, so that organisers can select colours and participants can try sizes.


How to Order Your T-Shirts

AESS Account Manager: Tanya Uppington

Email: info@adelaide-ess.com.au

NOTE:You must place your order a minimum of 5 working days in advance of the required delivery date. Please discuss this in advance with AESS as turn-around times will vary depending on your order specifications.

Step 1: Download pricing spreadsheet here(313KB). Calculate the cost of your order.

Step 2: Email Tanya at AESS HERE

Step 3: Include the following information in your email:

  • Club Name
  • Contact Person (must be listed as an organiser on the USASA website)
  • Contact Details
  • Required completion date
  • The type of merchandise, name and style number
  • Units required of each size.
  • Colour (please note not all styles come in all colours).

Note: your order is not confirmed until you receive a confirmation email from Tanya.

Get Involved 

Did we mention,

Membership is Free?!?